Web Communication System

A total solution for modern, easy-to-maintain websites with full document management, ideally suited to Local Government and Organisations.
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Simple,
Beautiful,
Affordable Websites.

WJP Software’s Web Communication System (WCS) allows you to maintain a highly adaptable, modern website for your organisation, even with no technical knowledge.

As our customers can attest, we go out of way to ensure you’re happy with your website from us, and even though we’ve made updating it incredibly quick and easy, we’re always on hand if you need any assistance or advice.

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Select your style of organisation:

To see the features we think you'll appreciate.

Easy to Update

Add and edit the pages of your website using our simple, built-in Editor.
If you’ve ever used Microsoft Word, Apple Pages or any similar word processor you'll feel right at home!

Full Document Management

Easily add documents from your computer to your website such as Word files, Excel files, PDFs, Images and more!

Text-based documents can even be written and published directly on your site itself to achieve maximum accessibility (as recommended by the UK Government).

Documents within WCS can be made available to the general public, restricted to those within your organisation, or even only to certain groups of members.

Various documents shown as available to download

Events Calendar

Schedule your meetings, local events, deadlines into WCS’s built in Calendar.

Includes built-in support for regular, repeating events, and the ability to easily add upcoming events to any page of your website.

Calendar with events added to it

Task Assignment

Assign tasks to other Users and be notified when they've been completed.

Tasks can be assigned to single Users or groups of Users, and can be related back to enquiries, pages on your site, or just created an ad-hoc basis.

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Built-in Message Board

Create a discussion and other members of your organisation can respond with their thoughts.
Now with full email notification support so you'll be instantly notified of a response!

Example of a discussion within the message board

Send News Notifications

WCS allows anyone to register with your site for News updates.

Whenever you publish a new story, all your subscribers will instantly receive an email with all the details, all fully GDPR compliant!

Email update signup button being clicked

Fully Accessible to All

Public-sector websites are now required by law to adhere to accessibility regulations – luckily WCS has been designed with accessibility in mind so you don’t have to worry about it.

We’ll automatically generate an accessibility statement for your site and ensure it meets the required standards.

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Official Email Accounts

Need official email accounts for your organisation?

We’ll happily set you up with accounts you can access anywhere, desktop or mobile. Fully secured and regularly backed up for peace-of-mind.

Email update signup button being clicked

Easy to Update

Add and edit the pages of your website using our simple, built-in Editor.
If you’ve ever used Microsoft Word, Apple Pages or any similar word processor you'll feel right at home!

Get the Message Out

Speed, efficiency and reach is everything when raising awareness for your cause.

With WCS you can easily send any news or important updates out to all of your subscribers as soon as they're published.

Various documents shown as available to download

Full Document Management

Upload documents directly to your site for dissemination to the general public, or for internal staff eyes only.

Also, for maximum accessibility, WCS allows you to write text-based documents directly within the site itself – no need to worry if the user has the correct software installed!

Various documents shown as available to download

Flexible Contact Form

Have your audience contact you directly from your website.

Our Contact Form also allows enquiries to be directed to different staff members depending on the query: Have Donation queries go to one Team, General Enquiries to another .etc!

Various documents shown as available to download

Easy to Update

Add and edit the pages of your website using our simple, built-in Editor.
If you’ve ever used Microsoft Word, Apple Pages or any similar word processor you'll feel right at home!

Full Document Management

Upload documents directly to your site for dissemination to the general public, or for internal staff eyes only.

Also, for maximum accessibility, WCS allows you to write text-based documents directly within the site itself – no need to worry if the user has the correct software installed!

Various documents shown as available to download

Send News Notifications

Got a new product or a special offer you want your customers to know about?

WCS allows anyone to register with your site for News updates.

Whenever you publish a new story, all your subscribers will instantly receive an email with all the details, all fully GDPR compliant!

Email update signup button being clicked

Built-in Message Board

Create a discussion and other members of your organisation can respond with their thoughts.
Now with full email notification support so you'll be instantly notified of a response!

Example of a discussion within the message board

Official Email Accounts

Need official email accounts for your organisation?

We’ll happily set you up with accounts you can access anywhere, desktop or mobile. Fully secured and regularly backed up for peace-of-mind.

Email update signup button being clicked

Flexible Contact Form

Have your audience contact you directly from your website.

Our Contact Form also allows enquiries to be directed to different staff members depending on the query: Have Donation queries go to one Team, General Enquiries to another .etc!

Various documents shown as available to download

Comprehensive User Management

Easily and effectively organise the Users of your website and specify what they can do.

Restrict access to certain sections or documents to certain Users, or even allow members of the public to register with your site.

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Visitor Data

See the data on how many visitors your site is getting, how long they spend there, and what devices they’re using, directly from the Administrator Dashboard.

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Your Brand, Your Design

Customise your website with own brand colours and stand out from the crowd.

If required, as an additional service we can also design your logo, tailor-made to your organisation’s needs.

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Beautiful on all Devices

We’ve designed WCS to look fantastic on both mobile and desktop platforms.

Your website will detect the kind of device it’s being displayed on, and automatically adjust the design to be as user-friendly as possible.

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Photo Galleries

Showcase photos on your site in style with WCS's built-in Image Gallery - with full support for captions if you want to put descriptive text alongside!

Team Profiles

Add information and photographs of your team members easily to any page of your site, so your audience knows who is who.

Page Add-Ons

Have any repeated information (such as contact details) that needs to go on multiple pages?

Put them inside a Page Add-On and add them to your pages - any updates made to the Add-On will instantly reflect across all relevant pages!

Customisable Email Notifications

Users of your site can specify how often they'd like to receive email updates for Message Board Discussions, Documents, Events .etc

Set these notifications to deliver instantly, daily, a weekly digest, or not at all!

Page Drafts

Working on a new page of your website that isn't quite ready for public display?

Save it as a draft and it will be remain hidden from view, but ready to pick up right from where you left off.

Spam Prevention

WCS employs the use of modern CAPTCHA technology to help prevent automated spam from your User Registration and Contact Forms.

Edit In-Place

Need to make a quick change to one of your pages?

Make lightning-fast alterations by just holding Shift and Double-clicking the text you want to edit, all without going into the full Page Editor!

Fully Audited

Nearly every modification to your site is logged, allowing you to see when changes were made, and by whom.

Optimised for Search Engines

WCS is optimised out-of-the-box to be easily indexed by search engines such as Google and Bing, but also gives you the ability to add your own keywords to your site pages for more targeted indexing.

Flexible Contact Form

Have your audience contact you directly from your website.

Our Contact Form also allows enquiries to be directed to different staff members depending on the query: Have Donation queries go to one Team, General Enquiries to another .etc!

Show & Competition Management

Running a Competition? WCS features a built-in system to manage entrants, classes and scoring, and can also print out a beautiful brochure for the results.

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Friendly, Yorkshire-based Support

We’re here to help every step of the way with our comprehensive annual support package. Any issues with your website? Just let us know and we’ll get right on it.

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Regular, Unobtrusive Updates

We're continually working on WCS to add new features and fix any issues our customers find.

Regular updates are included as part of the package, and we'll notify you in advance if any downtime will occur, so we can schedule them for the most convenient time.

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Have Your Say

We host regular User Groups for WCS, both virtually and in the real world.

These are a chance for you to suggest new features, convene with other organisations on how they’re using the system, and get some top tips and walkthroughs from our staff here at WJPS.

WCS in Use

Bedale Hall as a registered charity were looking for a professional clean website that they could easily update themselves.

WCS allows them to manage their whole website without the need for any technical knowledge. It also allows visits to contact the hall easily using the simple contact form. All contacts are logged in the system including their response status, helping manage their communications.

Screenshot of Bedale Hall Website

Haxby Town Council had a previous well established website which they had had 10 years and as with websites of that time it was mainly a bulletin board. However, with the new regulations they felt they needed a site which complied with GDPR and where they could manage their council documents more easily.

The project involved taking pages from their existing website and putting them into the new system whilst giving them a website that was responsive and would work on a multitude of devices. Using their old website and in conversation with Councillors we were able to discuss and advice on the number of pages their site required and the content that was needed. This helped reduce their content making it more usable.

The project involved migrating their website to our system, moving the .gov.uk domain and setting up Microsoft Office 365 exchange mail boxes using their domain. This is because the ICO recommend the use of separate mailboxes rather than the use of personal ones for all councillors and full accounts (including Word, Excel, PowerPoint as well as email) for their clerks.

When the council discussed the need to have a website that was compliant with accessibility standards we invited WJPS to present their offering to the council. As our focus was on accessibility and GDPR, we didn’t initially appreciate how this offering would allow us to integrate our email and webpage with our working processes. As we worked with WJPS during the website build, it became increasingly clear that we would have a high degree of control over the sites content without the need for complex training.

Screenshot of Haxby Town Council Website

Snape with Thorp Parish council approached WJPS to implement a replacement for their existing website to allow them to more easily update the site, manage council documents, and have special sections of the website dedicated to and managed by local societies such as the Local History and Textiles groups. WJPS also produced a custom logo for the Parish Council, featuring the iconic Village Institute.

This is to be a new departure for our Council and WJPS as what we will have is a community website covering the Council and all the aspects we are obliged to include but it will also have pages dedicated to the main community groups. We feel this will be a huge asset for our Community. We are very pleased with WJPS' support and response and look forward to our continuing partnership.

Screenshot the Snape Parish Council Website Depiction of Snape with Thorp parish council logo
Complete Website
£695*

  • One-off Cost
  • Initial Setup and Design
  • Google Analytics
  • Training Session
Support & Hosting
from £209* /year

  • Fully Managed Web Hosting
  • Direct Support
  • SSL Security Certificate
  • Automated Daily Backups
  • Domain Name (exc gov.uk)
  • Regular Managed Updates
Extras
Enquire for Pricing

  • Fully Managed Office 365 Email Accounts
  • Extra Training Sessions
  • .gov.uk Domains
  • Bespoke Features
  • Logo/Branding Design
  • Content Writing
  • Photography/Image Editing

Get Started with WCS Today

Contact us for taking the next steps in launching your new site, or if you need any further demonstrations, or advice on how WCS could be used within your organisation.

Alternatively, feel free to look at our WCS demo site using the button below. Feel free to request an account so you can play around and see if it would be a good fit!